Special Event Applications

NOTICE -- June 12, 2020

Due to the Executive Orders issued by Governor Cuomo in response to COVID-19, the Town of East Hampton is processing Special Event Permits on a very limited basis, when the event complies with guidance issued on the Executive Orders. 

The permits issued to-date include farmers’ markets and other outdoor, low-risk recreational activities and businesses. 

Guidance is available on the Empire State Development website  (https://esd.ny.gov) under "Guidance on Essential Businesses"

Special Event Applications

The Special Events Application Form is required for any special event as defined in the East Hampton Town Code Chapter 151 Special Events Permits https://www.ecode360.com/9230260

The standard application form is for events that fall into the following five categories – Residential, Commercial, Public Property (such as public park, beach, or other property which is open to the public), Parade/Walk-Run and Art Sale:

A short form is now available for catered events on public property of less than 50 people if certain conditions are met:

 For a list of all fees pertaining to special events, please refer to the fee schedule below. These fees will be required to apply for and process a permit for a special event(Checks should be made payable to: Town of East Hampton.) Fees not paid at the time the application is submitted, will result in a delay in processing the application.

Special Event applications should be submitted to the Town Clerk, in person or by mail.

Applications for events involving one to 100 participants, must be submitted at least 14 days before the event; for events involving 101 to 249 participants, the application must be submitted at least 30 days before the event; and for events involving 250 or more participants, the applications must be submitted at least 60 days prior to the event. For each application, the Town Clerk has the discretion to waive the submission deadline.

Once an application is deemed complete, it is reviewed by the Special Events Committee who has the authority to issue or deny a permit.

Members of the committee include:

  • EHTPD Chief Michael Sarlo
  • Chief Fire Marshall Dave Browne
  • Clerk of the Trustees Francis Bock
  • Superintendent of Recreation John Rooney
  • Councilman Jeffrey Bragman
  • Councilwoman Kathee Burke-Gonzalez

Ex Officio

  • Town Clerk Carole Brennan
  • Legislative Secretary Gabriella Gelir
  • Representative from Town Attorney’s Office

It should be noted that a Special Events Application is deemed complete upon receipt of a completed application form, any and all applicable fees and a certificate of insurance and indemnification agreement pursuant to § 151-16.